Transcription Outsourcing, LLC is a Denver based online transcription company that provides accurate and on-time transcription services.
This blog will serve as a resource and repository for many transcription interests. Articles, links, equipment reviews, info on careers and training, and more will be available.
Financial Transcription demand grows by leaps and bounds as world markets and banks expand, collide and collapse. Executive meetings are no longer held only in board rooms or limited to power lunches. They are held over the airwaves and the digital superhighways and bounced off of satellites. Volatility in today’s financial sector generates massive gains and catastrophic losses. Proper documentation is essential to keep track of these ever-fluctuating businesses. Financial transcription provides such documentation.
Financial transcription can be provided for a variety of financial clients. These clients include corporations, merchant banks, accountants, company doctors, regulatory bodies, building societies, compliance companies, business schools, finance advisers, webcast providers, finance portals and management consultants.
For each client group, a financial transcription service will be able to provide the necessary financial transcripts for areas such as investor relations, earnings calls, business surveys, annual meetings, press conferences, interim results, seminars, training sessions, talks, interviews, analyst interviews, financial reports and company reports.
As the world market expands, corporations increasingly become multinational entities. With multiple nationalities comes multiple languages and accents. Financial transcription services use well rounded transcribers who often have a background in English or linguistics. These financial transcription professionals can expertly decipher numerous accents to transcribe audio into a polished document with near hundred percent accuracy. This expertise and attention to detail is necessary when multiple parties of multiple nationalities talk over each other during important financial meetings or conferences.
Professional financial transcription has kept up with technology as well as the expanding financial markets. In doing such, financial transcription services are often able to accept multiple audio and video formats. These formats range from older analog formats (VHS or audio tape) to the newer digital formats (mp3, mpeg, mov, etc). Financial transcripts will also be returned in the client’s chosen format. Transcription formatting ranges from the digital (pdf, rich text, word) to the printed page. Most financial transcription services can generate unique documents, tailored specifically for to the clients specification. This may include the use of company logos or letterhead and/or the use of specific color or style formatting.
The financial transcription process is more or less the same as any other type of transcription service. The client sends over the audio or video file they want transcribed. The client may also opt to verbally dictate the transcription in which case they might call the financial transcription service directly. The transcriber then carefully types out the audio file, converting it to the written format. The document is then proofread and converted to the desired file format and sent back to the client. Turn around time for a financial transcript is generally forty-eight hours or less. While larger projects may take longer, professional financial transcription is always done swiftly and accurately. Financial transcription offers highly secure transcription storage in order to protect sensitive information. This storage also comes in handy if a business loses their copy of the transcript and needs a backup.
Financial transcription offers many advantages to businesses. The main advantage is a cut down in overtime and other associates overhead costs that accompany monotonous administrative work. With financial transcription outsourced, the overall business can better focus on the management of their clients. Another advantage of financial transcription is businesses can free up heads to take on more important and time sensitive projects, thereby increasing overall productivity.
|
|
Law Enforcement Transcription, as an offshoot of Legal Transcription, has grown into an essencial tool for all types of law enforcement agencies. Long gone are the days of in-house police transcription. Essential law enforcement personnel no longer have to waste valuable time focusing on typing out voice recorded or dictated police reports on out-dated systems. Today, police transcription can be outsourced to professionals who can handle a variety of different and necessary police transcription functions.
Professional Police Transcribers are trained to transcribe a long list of materials including (but not limited to) recorded statements, recorded police reports, accident reports, witness interviews, victim interviews, suspect interrogations, wire taps, undercover body recordings, crime scene investigations, and Internal Affairs investigations.
Police transcription technology has kept pace as audio and video recording technology swiftly advances. Today, police cruisers now offer law enforcement professionals the ability to verbally dictate and record traffic accidents or violations as they occur or immediately thereafter. Officers in the field can carry hand held digital recording devices for similar purposes. This gives the police officer the ability to record his or her thoughts onsite, without the need for recall. Audio and video surveillance equipment has also gone digital. Law enforcement professionals can now hide micro-cameras and recording devices in the most discreet places to capture sound. As such, police transcription can be provided for most, if not all of the different video formats and audio formats utilized by these unique and innovative recording techniques now prevalent in the field.
Law Enforcement Transcription is no different than any other type of professional transcription service. After receiving the digital or analog video or audio file, the transcriber carefully listens to the source material and copies it verbatim to a written format. Once the police transcription is finished, it is reviewed and proofread by one or more persons to ensure complete accuracy. When the police transcription is polished, it is returned to the client in the desired digital or written format. If requested, the police transcription can be delivered in multiple digital formats as well as professional, printed documents. For the client’s benefit the police transcript is archived indefinitely and securely with the transcription agency. When necessary, police transcriptions can be certified and/or notarized.
Turn around time varies for different police transcriptions. Twenty-four to forty-eight hours is the norm for a police transcription assignment of average length. However, it is not uncommon for bulk transcriptions or larger files to take anywhere from one to two weeks. However, if larger files are needed in a more timely fashion, an extra “rush” charge may be added.
As police transcription is provided by professionals who understand law enforcement procedures and language, it is unnecessary to hire on additional personnel that require both benefits packages and crucial training. Police transcription also cuts down on the overhead cost of employed administrative positions clocking overtime to type up various reports. Police transcription also frees these administrative positions to concentrate on their primary office responsibilities.
As time demands on law enforcement professionals and forensic teams continue to grow, police transcription service becomes increasingly important. Outsourced police transcription allows these professionals to concentrate the bulk of their time on important case work instead of being bogged down with paperwork.
|
|
What is Legal Transcription?
Today however, the industry of legal transcription is growing rapidly. Legal transcription now includes, but is not limited to, the transcription of depositions, testimonies, official court hearings, interrogations, client letters, legal briefs as well as general legal correspondence. The source material for legal transcription ranges from audio tapes to digital recordings to video. Many legal professionals also still rely on direct dictation to a transcriber for various documents.
Legal transcription works like any other type of professional transcription service. The transcriber first reviews the source audio or video material. The transcriber carefully listens to the source material and copies it verbatim to a written format. Each transcription is accurate to the task. If the source material is an interrogation or a court proceeding, the nuances of speech patterns and grammatical inconsistencies of conversational speech will remain. However, if the end product is a legal document, brief or letter, all attention will be paid to grammar, correct legal wording and phrasing as well as professional documentation.
After the legal transcription is finished, it may then be reviewed and proofread by one or more persons to ensure accuracy and/or grammatical integrity of the legal transcription. Once the transcription is proofread, it is returned to the client in the desired format. If requested, the legal transcription can be delivered in multiple digital formats as well as printed documents. The transcript is also archived within the transcription agency securely and indefinitely for the benefit of the client.
Normally, a legal file is completely transcribed within twenty-four to forty-eight hours. However, there may be certain larger projects or bulk files that are more time intensive and may require more resources. In a cases like these, a one to two week turn around period is not uncommon. It is a general rule of thumb in legal transcription that turn around time is dependent upon the size of the project.
The benefits of legal transcription include saving time while trimming overhead costs, improving work flow and shortening turn-around times. Customization is a benefit as well. Companies can create a certain look and feel to their transcripts. Legal transcription also assists with work productivity. By eliminating the necessity for administrative departments to carryout transcriptions those departments can concentrate on more crucial, day to day, administrative tasks.
Legal transcription is performed by professionals with a strong command of the English language as well as a strong sense of ethics and confidentiality. Many legal transcribers have a background in law that gives them a strong understanding of the source material.
|
|
Medical Transcription (MT) is the act of transcribing medical reports that are dictated by physicians, nurses and other healthcare practitioners. Dictations are voice files typically called in over the telephone or uploaded digitally via the Internet. With today’s technology, there are numerous electronic devices that are used to record audio files such as a digital handheld recorder, tape cassette player, CD or DVD player, etc. in which the physician dictates office visits, emergency room visits, diagnostic imaging studies, operations, chart reviews, and final summaries and submits them to a transcriptionist to type into a report.
Physicians, nurses, or other healthcare technicians dictate a note in digital audio format to keep track of a patient’s health, history and care. Dictations are then transcribed into a revisable report by medical transcriptionists and sent back to the physician electronically. Physicians will approve or make changes to a report before saving and storing to a patient’s medical record. Anesthesiologists, Cardiologists, Pathologists, Radiologists, Surgeons, and a host of other medical specialists must all coordinate their efforts to ensure that patient care is adequate and appropriate.
Traditionally, professionally skilled medical transcriptionists working in the medical records department of a hospital accomplishes the transcribing of medical reports. However, medical transcription has changed over the years. Instead of an assortment of handwritten notes for the record, the approach has gone digital and healthcare organizations are shifting to electronic format.
Hospitals and healthcare facilities favor medical records being stored in an Electronic Medical Record (EMR) / Electronic Health Record (EHR) system due to the increase in patient traffic and heavy paperwork load. The electronic record system is widespread across the facility and universally employed by physicians and their staff in order to maintain and manage patient reports. These patient reports are safely stored in the electronic database and are available for immediate access and retrieval anytime by permitted and affiliated healthcare personnel.
Basically, an EMR/EHR is a computerized digital record of patient care with the ability to share and swap records between different healthcare organizations. Currently in the US, creating a health record storage system is what drives healthcare and the vision for a national health information network. Experts anticipate that streamlining health information processing will result in overall improvements in America’s healthcare by improving patient outcomes, having better disease treatment and prevention, and taking control of healthcare’s expanding deficit.
Today, many Electronic Health Record systems have built-in voice recognition and dictation storage that can be adapted to many models of transcribing, including outsourcing or in-house solutions, but still time and experience have shown that online traditional transcription is still the most affordable and accurate, time saving solution. This holds true because physicians do not have to spend countless hours revising their notes that take them away from patients.
Most online transcribing service companies have a methodology or process in place to perform the steps necessary to complete work successfully. The process for example may include these steps: submission and retrieval Transcribing, quality assurance, report delivery and file storage and archival.
Turn-around time (TAT) is defined as the time it takes to receive finished reports after submission of dictation files. For medical transcription services, TAT can vary from 2, 4, 8, 12, 24 or 48 hours where standard TAT is typically 12 to 24 hours. Should a physician need a report sooner than the regular TAT it is termed STAT, another term used to imply urgent or rush delivery. STATs are usually completed within 2 to 4 hours from when the dictation is submitted and medical transcription companies typically charge a higher rate for this expedited service.
Medical transcriptionist’s convert dictated audio files to transcribed reports. They not only transcribe voice files, but they also edit and properly format reports and then safely return them in either printed or electronic format for physician review and sign off or to make updates if necessary. Medical transcriptionists are skilled in medical terminology and act in compliance with Health Insurance Portability and Accountability Act (HIPPA) requirements as laid out by the US government to keep information secure and private. Click here to learn more about HIPPA.
Medical transcription is performed in many various ways. It can be performed by in-house transcriptionists who are employees at a hospital or contractor who work from home. There are several certification classes and online training available for candidates interested in pursuing a career as a medical transcriptionist. The outlook looks good and the employment of medical transcriptionists is projected to grow by 11% from 2008 to 2018 in the US. There are also growing numbers of transcriptionists in other countries such as India and the Philippines and outsourcing is becoming a more popular option on a global level.
|
|
Transcription was designed to assist in the manufacturing process in the 1960s. Transcription is a business service where live or recorded speech is put into typed format.
General transcription services are provided for business, academic institutions, creative or for entertainment purposes and many other fields. The most widespread type of transcription is from spoken word to text, such as an audio file being typed into a revisable document.
Examples of general transcription include transcribing audio from conferences, events, speeches and meetings where the voice is put into text. Some companies also transcribe recordings that are on cassette, CD, VHS, or electronic sound files sent via the Internet.
Many individuals and organizations have different rates and pricing models for transcription services. Rates typically vary from per line, per word, per minute or per hour pricing structure which varies across different specialties, work types and audio means.
Several turn-around time (TAT) options are available and typically range from 4 hours to 24 hours for standard TAT. Of course turn-around times and pricing may vary depending upon other factors; including, but not limited to, audio quality, pitch, volume level, English as a second language, background noise and the number of individuals speaking.
In the United States, transcription is one of the fastest growing most suitable jobs for independent individuals. Five years ago, around 14 million transcriptionists were working in the US. By 2015, this number is projected to grow by another 3 million.1 General transcription work can be a good choice for people wanting to work from home, who want flexible hours, who are retired or someone who wants to earn additional income.
Transcription jobs were originally much more difficult than today because notes were taken by hand in person as opposed to today where audio files can be sent, shared, and stored all across the world thanks to the Internet.
During the 1970s, cassette tapes and handheld recorders made access to transcription more convenient. For example, audio could now be sent in the mail directly to the transcriptionists. Instead of being present at the physical location of the client, transcriptionists could now fulfill work for different clients in their own home and maximize their work load.
Nowadays, with technology like it is people can have almost anything transcribed within hours. Recording sound can be accomplished by several different means and supported by multiple formats such as wma, DSS, Wave, MP3s.
Recordings can be uploaded to a computer and emailed as an attachment anywhere in the world. With today’s technology, transcriptionists can replay and rewind the audio in order to complete the report. Once completed, the transcribed report can be emailed back for printing and distribution or retrieved from a secure web based platform.
1. “Transcription (service).” Wikipedia: The Free Encyclopedia. Wikimedia Foundation, Inc. 18 February 2011. Web. 25 May 2011. http://en.wikipedia.org/wiki/Transcription_(service)
Business & Academic
|
Multimedia
|
Use your own digital handheld recorder to upload dictations to the platform or dial the 1-800 toll-free phone dictation line to automatically record and upload dictations to make life easier and more productive.
Simply connect the handheld recorder to your computer and upload digital audio directly to the Transcription Outsourcing web platform or call in dictations to our toll-free number.
This priceless yet affordable phone dictation option also has other perks and benefits such as customized voice, key and number prompts exclusive to your organization’s needs to maximize time, value and quality while keeping your data private and secure.
“Transcription Outsourcing’s customizable phone dictation option saves time, money and frustration with manageable features like voice guided prompts, continuous automatic uploads and ongoing support so that leaving dictations will forever be effortless for anyone,” states Kellina Johnson, Transcription Outsourcing, LLC’s Office Manager.
Transcription Outsourcing, LLC’s customizable online transcription solutions increase profits & productivity in medical, financial, law enforcement, general business and legal fields.
Transcription Outsourcing, LLC’s customizable transcription solutions increase profits & productivity in medical, financial, law enforcement, general business and legal fields.
The user friendly digital transcription software makes searching and archiving reports simple and straight-forward.
Search via name, date or dictation number for prompt report viewing.
Easily edit and save changes, as well as approve, reject, provide feedback, or print or fax reports to your own references stored in the address book. Even select to use your own letterhead.
These are just some of the advantages of Transcription Outsourcing, LLC’s useful tools to cut cost and increase efficiency.
“The platform is so easy to learn and navigate and I’ve receive the best support from Transcription Outsourcing! With a click of a button I upload files and the next day, I login to my Inbox, retrieve the transcriptions and approve, send or archive for future use later.” – Brenda, Office Manager and client
Click here for a digital transcription software tour.
Many healthcare providers have moved to an Electronic Health Record (EHR), while others are still evaluating the different systems. Eventually, all healthcare providers will need to adopt some sort of EHR to act in accordance with Federal initiatives by 2012.
Advantages of having an EHR in place far outweigh the consequences of not having one. The main benefits include reduced healthcare costs and having the ability to review data and share information so easily. However, with advantages also come disadvantages.
A key and controversial topic of discussion to make clear is that many of these systems are poorly designed without proper credentials. They fail to incorporate adequate coding and use of personal narrative. These EHRs lack the programming options to document details most unique and vital to the human experience. Although providers specify that the diagnosis and treatment are enough for reimbursement, most EHRs are not even capable of producing that critical part of the record. It’s because EHRs have limited exception for unique and individualized customization.
They are laced with built in pre selected drop down menus and dated canned phrase descriptions that are far from suitable to serve the majority of conflicting aliments of today’s population. That being said, are diagnosis and treatment therefore independently accurate if the preservation of individual “story” doesn’t exist? Is this reimbursement honestly legitimate without proper documentation? More importantly, is it fair for healthcare providers and patients likewise to only have half a story and a treatment on the line?
Current EHRs require the provider to interact directly with the documentation process. Many require a physician or another provider to set up in advance proper documentation of the encounter into the record. For example, point and click, formatting and voice recognition are widespread strategies. While these techniques provide some advantages to a provider keying in information, these systems often limit the choices offered to the provider and sometimes even introduce inaccuracies to the record. A number of systems restrict or eliminate narrative altogether. Further systems incorporate voice recognition technology for entering narrative into the record. Voice recognition technology is improving; however, it requires quite a bit of training by the user, which is not the best use of a provider’s time. Therefore, an untrained voice recognition system initiates numerous flaws and can take up to eight times longer to complete versus traditional dictation.
Recently, the results of an industry study showed that the documentation created by EHR and voice recognition software contains five times more flaws than documentation created through traditional dictation/transcription.
The solution you ask?
Many existing dictation/transcription platforms interface with EHR systems. These systems offer providers the choice of traditional dictation/transcription and deliver the transcribed reports straight into the EHR. The provider then can review and approve the documentation directly in the EHR. This technology leverages all the advantages of the EHR such as instantly retrieving reports, patient records and demographics as well as eliminating re-dictation of medical history, current meds, physical exam, etc.
Transcription Outsourcing, LLC is a provider of dictation/transcription services offering this interface technology capability. Studies show that providers prefer traditional dictation over point and click or voice recognition software because it is far less time consuming and much more accurate. It allows providers more improved time with the patient and less time spent modifying documentation. In conclusion, pairing technologies with traditional dictation and the accuracy of professional transcriptionists proves more valuable, cost effective and convenient for more providers to transition to an EHR.
The current economy is forcing many health care facilities of all types to re-evaluate their business operations and transcription services are an area where improved efficiency can result in positive results to the bottom line.
With costs rising and budgets running tight, it is important for hospitals, clinics and surgery centers to run at maximum efficiency while offering top quality health care to patients. Along with medical attention, health care facilities must keep accurate records of patients medical history, diagnosis and reports.
Medical transcription outsourcing can an effective way to control costs and increase employee productivity while at the same time improving the overall quality of medical transcriptions of all types.
It is vital to have accurate patient records that are organized and easy to retrieve. Unfortunately, it can be difficult to provide in-house transcription services with limited resources that will deliver quality service.
In house transcription services have become hard to maintain and costly. Medical transcription requires the latest technology, experienced transcriptionists and quality analysts that are able to decode medical records in a clear and concise manner. Medical transcription outsourcing companies use the latest to high end technology and sophisticated software allowing for safer and more effective medical transcription.
Easy retrieval of information is one of the biggest concerns in hospitals and clinics. Each patient record becomes part of a larger file, the patients medical chart. The medical history of a patient is essential in medical, legal and financial processes related to health care.
Outsourcing does not mean hospitals will have less access to records. In contrast, medical professionals can benefit from easy online access through an organized system of encrypted files and passwords. Doctors and nurses find this especially helpful because they can easily access information 24/7 and they can easily share the transcriptions with anyone who is authorized.
In addition to easy access to records and better technology, you will also find skilled professionals when outsourcing medical transcription. A busy environment can compromise the quality of health care to patients. A medical transcription company can provide an experienced team of professionals dedicated only to processing medical records without all of the inherent distractions, bureaucracy, and politics of an office or hospital environment.
Hiring skilled professionals to get the transcriptions done in-house is costly and requires internal supervision. Expensive salaries, vacations and sick days add up and must be kept track of. Outsourcing transcription can provide a solution to human resource issues so that the health care facility can focus time, effort and resources directly on patient care instead of corollary services.
Medical transcription outsourcing for hospitals, clinics, offices, and surgery centers is an easy and cost-effective way to improve overall patient care. Health care facilities will find that outsourcing benefits the facility as a whole. Doctors Physicians and nurses can focus on patient care knowing that their medical transcriptionists are being handled in the most professional way possible.
